ACRE information sheets - updated 24th September 2020

Effective from today, Thursday 24th September 2020, Appendix M (in the list below) Test & Trace QR Code. 

The latest edition of ACRE’s Information Sheet Re-opening of Village Halls (version 6) is now available. Some appendices have also been updated.

ACRE’s Information Sheet for the safe re-opening of village halls was updated once again on 17th September, to reflect the most recent government rules on social distancing (14th September). It confirmed that groups of more than 6 people CAN meet in village halls provided appropriate social distancing measures are taken. It also provides advice on keeping temporary records of attendees to assist with NHS Track and Trace.

While the changes to the Public Health Regulations do not (yet) require the keeping of contact details for NHS Test and Trace, changes have been made in anticipation, passing the responsibility to hirers via the special hiring conditions.

Amendments were also made to the appendices, particularly Appendix D.

From the increased number of enquiries received recently, we are very aware that the 14th September guidance, section 3c, has unfortunately given rise to further misunderstanding and confusion, with halls cancelling planned activities and even delaying the reopening of charitable community halls. We hope that this latest update makes it clear that this is generally not the case.

The Information Sheet below is Issue Number 6, published on 17th September and posted here on 18th September.


The PDF document below highlights the key changes between the latest Issue (No 6, above) and the previous version.

Changes_to_V6_17.9.20_v2.pdf      21st September 2020


The documents highlighted in ORANGE are the latest updates, but please be aware all information is subject to amendment/update as a result of the changeable environment.

We will update the documents as and when we receive the appropriate guidance/updates ourselves. We will also send out emails when any significant changes are made so please make sure you are signed up to receive our email updates.

Appendix_A_V2_4.7.20_Reopening_Checklist.docx      6th July

Appendix_B_V2_4.7.20_Hirers_Survey.docx      6th July

Appendix_C_17.8.20_Opening_you_hall_Poster.docx      20th August

  • pg 21:  Change to clause 2 and new clause added after 6 regarding face coverings

Appendix_D_17.9.20.docx      18th September


Appendix_E_special_addition_17.9.20.docx     18th September

Appendix_F_Risk_Assessment_for_Hall_Committees_V6_Sept_2020.pdf    18th September

Appendix_G_Risk_Assessment_for_Hall_Hirers_Sept_2020.pdf    18th September

Appendix_H_Opening_your_Village_Hall_after_lockdown.docx    3rd July

Appendix_I_Opening_your_Village_Hall_after_lockdown.docx    3rd July

Appendix_J_17.9.20_Performances.docx    18th September

Appendix_K_17.8.20.pdf      18th September


appendixm_testandtraceqrcode_24.9.2.pdf      24th September 2020

legionella-guidance-covid-19.pdf    3rd July

Guides on reopening Halls and Churches - 20th August

Please find below two excellent guides to help halls and churches with re-opening preparations.


The Safer Community Centres guide: A comprehensive guide for village halls and community buildings.

Click Here

NHS Test & Trace Service

NHS Test and Trace is a key part of the country’s on-going COVID-19 response. If we can rapidly detect people who have recently come into close contact with a new COVID-19 case, we can take swift action to minimise transmission of the virus. This is important as lockdown measures are eased and will help us return to a more normal way of life and reduce the risk of needing local lockdowns in future. Please refer to the document below: (Added 6th July 2020)


Useful information for user groups

The Government has also published new guidance for organisations or individuals who provide community activities, tuition, holiday clubs or after-school clubs for children, as well as their staff and volunteers, which acknowledges that these are often held in village and church halls. Please click the link below: