ACRE Information Sheets

Page updated 15th October 2020

This week has seen the introduction of new Covid-19 regulations for some local lockdowns. It is clear that Derbyshire is becoming more affected by the new three Tier system with Chesterfield, North East Derbyshire, Erewash and parts of the High Peak now, or shortly to be, in Tier 2 - on High alert.

There will be implications to the running of community buildings as a result of the new regulations. However, it is a complicated picture and we are still trying to understand what it means for halls. When we have, with the guidance from ACRE, more specific information we will circulate an email. Please make sure you are subscribed (see button below) to make sure you receive the latest updates from us directly into your inbox.

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On 30th September, ACRE updated the information sheet, version 7, to reflect latest Government guidance and interprets how it affects village and community halls. The main body of the information sheet remains unchanged from issue 6, but appendices C, D, E and M have been updated. If you recall, appendix M was introduced as the new Test & Trace QR Code requirement on 24th September. 

In issue 7, Appendix M has subsequently been amended, along with C, D & E in the following ways:

Appendix C - The Sample Covid-19 Secure Poster (point 6 has been expanded) - it is now a Government requirement to display a poster stating that it is now mandatory for the wearing of face coverings, unless an exemption applies to a person (eg for health reasons, those aged under 11) or a person has a reasonable excuse not to wear a face covering (eg when taking part in an activity to which an exemption applies).

Appendix D - Management of Social Distancing - has been revised to reflect the reduction in permitted attendance at weddings and civil partnerships and receptions from 30 to 15 and that only funerals are permitted a group of 30; and a summary of the new legal requirements on bars, members’ clubs, cafes and similar hospitality venues (eg closing times, no dancing, group limit of 6, table service only).  

Appendix E - Special Condition of Hire SC9 - has been amended to reflect the new legal requirement for hirers to keep records of contact details of those who attend activities and encourage use of a NHS QR poster at the hall.

Appendix M - Test and Trace QR code - explains the new legal requirements for the display of a NHS QR poster and keeping of records for Test and Trace. Halls are now expected to display a NHS QR Poster at or inside the entrance to the premises.

The Information Sheet below is Issue Number, published on 30th September and posted here on 1st October.

covid-19infosheetv7-openingyourhallafterlockdown_3.9.2.pdf      1st October 2020

Appendices

The documents highlighted in ORANGE are the latest updates, but please be aware all information is subject to amendment/update as a result of the changeable environment.

We will update the documents as and when we receive the appropriate guidance/updates ourselves. We will also send out emails when any significant changes are made so please make sure you are signed up to receive our email updates.

Appendix_A_V2_4.7.20_Reopening_Checklist.docx      6th July

Appendix_B_V2_4.7.20_Hirers_Survey.docx      6th July

appendixc_samplecovidposter_3.9.2.docx      1st October

appendixd_socialdistancing_3.9.2.docx      1st October

appendixe-specialhireconditions-qrcodes_3.9.2.docx      1st October

Appendix_E_special_addition_17.9.20.docx     18th September

Appendix_F_Risk_Assessment_for_Hall_Committees_V6_Sept_2020.pdf    18th September

Appendix_G_Risk_Assessment_for_Hall_Hirers_Sept_2020.pdf    18th September

Appendix_H_Opening_your_Village_Hall_after_lockdown.docx    3rd July

Appendix_I_Opening_your_Village_Hall_after_lockdown.docx    3rd July

Appendix_J_17.9.20_Performances.docx    18th September

Appendix_K_17.8.20.pdf      18th September

Appendix_L_20.7.20_Suspected_user_with_Covid_19.docx#

appendixm_testtrace_3.9.2.docx      1st October 2020

legionella-guidance-covid-19.pdf    3rd July

Guides on reopening Halls and Churches - 20th August

Please find below two excellent guides to help halls and churches with re-opening preparations.

IF_DO__Safer_Churches_Aug_2020_Covid19.pdf

The Safer Community Centres guide: A comprehensive guide for village halls and community buildings.

Click Here

NHS Test & Trace Service

NHS Test and Trace is a key part of the country’s on-going COVID-19 response. If we can rapidly detect people who have recently come into close contact with a new COVID-19 case, we can take swift action to minimise transmission of the virus. This is important as lockdown measures are eased and will help us return to a more normal way of life and reduce the risk of needing local lockdowns in future. Please refer to the document below: (Added 6th July 2020)

FAQ_TestTrace__Maintaining_Records_of_Staff_Customers_and_Visitors_for_NHS.pdf       

Useful information for user groups

The Government has also published new guidance for organisations or individuals who provide community activities, tuition, holiday clubs or after-school clubs for children, as well as their staff and volunteers, which acknowledges that these are often held in village and church halls. Please click the link below:

gov.uk/protective-measures-for-holiday-or-after-school-clubs-and-other-out-of-school-settings-for-children-during-covid-19